Document Specialist III

Job description

Responsibilities Key Responsibilities – Document Specialist Document Ownership Governance Own, manage, and maintain all master documents within the WB – Grow Strengthen portfolio, ensuring accuracy, completeness, and alignment with approved standards. Serve as the single point of accountability for document integrity throughout the document lifecycle, from creation through updates and archival. Ensure documents adhere to internal governance frameworks, formatting standards, and audit requirements. Stakeholder Collaboration Change Intake Proactively engage with Product Consultants, Compliance, and other relevant stakeholders to understand proposed changes driven by product enhancements, regulatory updates, or business requirements. Translate complex product and regulatory inputs into clearly defined document change requirements. Act as a trusted partner between business, product, and compliance teams to ensure clarity, consistency, and alignment. Change Identification Consolidation Identify, analyze, and consolidate changes across multiple inputs to avoid duplication, conflict, or inconsistencies within documents. Assess impact of changes across related documents and ensure downstream dependencies are addressed. Apply sound judgment to prioritize updates based on regulatory risk, customer impact, and business urgency. Version Control Change Management Maintain rigorous version control, ensuring that only approved and current versions of documents are in circulation. Log and maintain detailed change histories, including rationale, source of change, effective dates, and…