Senior Executive Assistant

Job description

The Executive Assistant supports the General Manager (GM) by managing schedules, communications, strategic administrative tasks, and cross-functional coordination.
This role requires confidentiality, proactivity, and the ability to operate in a fast-paced environment.

Key Responsibilities

• Manage the GM’s calendar, appointments, travel arrangements, and meeting logistics.

• Act as the main point of contact between the GM and internal/external stakeholders.

• Prepare presentations, reports, meeting documents, and executive correspondence.

• Support the GM in prioritizing daily activities, deadlines, and strategic initiatives.

• Coordinate leadership team meetings, agendas, minutes, and follow-up actions.

• Collect information for company statistics, compile information, maintain and update databases and docs.

• Handle confidential information with the highest level of discretion.

• Assist with project coordination and cross-team communication.

• Collaborate with Office Manager and People Team in organizing team events, offsites, workshops, All Hands, ecc..

• Manage expense reports and administrative processes related to the GM’s activities.

• Represent the GM professionally and ensure efficient communication flow across the organization.

Skills & Qualifications

• Excellent organizational and time-management skills.

• Strong verbal and written communication both italian and english

• High level of discretion and confidentiality, professionalism, and emotional intelligence.

• Ability to anticipate needs and proactively resolve issues.

• Experience supporting senior leadership or executives preferred.

• Proficiency with productivity tools (Google Workspace - Microsoft tools)

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