Executive Assistant, WW Operations Finance

Job description

from Amazon careers

The Amazon Worldwide (WW) Operations Finance team is looking for a customer-obsessed, resourceful, and self-motivated Executive Assistant to support two Finance Directors in a fast-paced environment. This role requires in-office presence five days a week at our Bellevue, WA location.

The role combines executive assistant responsibilities with program coordination ownership. You will operate as the Directors' primary leverage point for administrative, scheduling, and cross-team coordination work — reducing their involvement to handling escalations and reviewing output on projects that span the team.

You will bring a strong sense of urgency and the judgment to execute assignments autonomously. Success in this role requires:

- Meticulous attention to detail and superior organizational and tracking skills
- Exceptional writing and editing proficiency
- Proven experience in event planning and building mechanisms that create efficiency
- Composure under pressure and agility to shift priorities at a moment's notice
- A high degree of integrity and discretion in managing confidential information
- Consistent professionalism with internal and external stakeholders

This role requires five (5) days a week in office.

Key job responsibilities
Responsibilities (including but not limited to):

- Own complex calendar management and scheduling of internal and external meetings, maintaining a forward-looking calendar 3–6 months out
- Manage domestic and international travel and expenses
- Manage key team activities and logistics: staff meeting agendas, all-hands, supply ordering, and team space (moves and reconfiguration)
- Organize, prioritize, and safeguard time-sensitive, confidential information; ensure action items are executed
- Partner with the leadership team and other Executive Assistants to support the broader organization
- Support cyclical operational planning, business planning, and performance review cycles
- Own coordination mechanisms for cross-team projects and recurring processes (e.g., WBR Refresh, Goal Updates) — set up the process, autonomously manage milestones and dates, consolidate status updates, and report who's on track, who's behind, and what's blocked
- Proactively surface risks, propose solutions, and nudge leaders and teams toward milestones before being asked — flagging when something is about to fall through the cracks
- Go beyond scheduling on new programs (e.g., AI Adoption): shape format and approach with program leads, and own a recurring cadence to review team hiring progress with hiring managers

Basic Qualifications

- Experience with Microsoft Office products and applications
- 5+ years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Bachelor's degree
- Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Preferred Qualifications

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Experience with end-to-end project management
- Experience with work space planning/management
- Experience coordinating cross-functional inputs, meeting deadlines, and effectively managing competing priorities

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually