Executive Assistant, Amazon Customs & Trade (ACT)

Job description

from Amazon careers

Amazon Customs and Trade (ACT) is seeking an experienced Executive Assistant with strong communication skills to support its Director of Operations and Director of Program Management. This role requires exceptional attention to detail, proactive communication, superior organizational skills, and the ability to meet tight deadlines while managing multiple critical requests across internal and external stakeholders. The Executive Assistant must exercise discretion in handling confidential information, collaborate closely with other Executive Assistants throughout the organization, and serve as backup support to the VP when needed.

Key job responsibilities
• Manage multiple complex calendars with competing priorities across time zones, proactively resolving scheduling conflicts and optimizing executive time allocation
• Organize, prioritize, and appropriately handle time-sensitive, confidential information
• Help plan and execute team events, offsites, quarterly all-hands meetings, and leadership summits of varying sizes (10–200+ attendees); travel may be required
• Serve as a trusted liaison between Directors and internal/external stakeholders across partner teams
• Track and drive completion of key deliverables, follow up items, maintain meeting notes and action items
• Provide backup support to the VP as needed
• Manage team space logistics, including moves and reconfigurations

About the team
Amazon Customs & Trade (ACT) is Amazon's in-house customs brokerage operation. We file customs entries across multiple countries, manage import duties and compliance for Amazon's global supply chain, and build the technology that makes it all work at scale.
The team is international, spanning multiple locations and time zones. Our mission: simplify customs brokerage through technology, increase compliance, improve speed, and reduce cost.

Basic Qualifications

- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Ability to travel as needed

Preferred Qualifications

- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Experience organizing events in multiple location

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Bellevue - 80,200.00 - 97,400.00 USD annually