Executive Assistant, Personal Devices

Job description

from Amazon careers

Looking for a can do, fast-paced, enthusiastic, empathetic, team-oriented 'make it happen' EA for a dynamic team building exciting new products. Need a high integrity candiate with the right level of discretion - will be responsible for handling confidential information about new products and maintaining professionalism in dealing with senior executives across the company.

The EA must be creative, organized, detail-oriented, exercise good judgment, have strong written, verbal and administrative skills. The EA must be able to work in a dynamic, complex work environment and balance multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of tasks, assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously, proactively and professionally to ensure successful completion of assigned projects and tasks.

Key job responsibilities
Support executive and team in coordinating meetings, key business mechanisms and cross functional / cross org collaborations. Must be able to build key partnerships with other EAs and teams to collaborate effectively and adapt to changing conditions. Role responsibilities include planning and organizing events, and coordinating domestic and international travel, as well as timely expense reporting and management. This candidate will help build a positive team environment.
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
-Serving as the "gatekeeper" to the executive office, screening and prioritizing appointments/meeting requests while always providing polite and professional service
-Help to develop & maintain new org mechanisms

A day in the life
Planning, scheduling, tracking action items, helping team unblock key meetings, setting up meetings and collaborations across multiple partner orgs. Using a full suite of digital tools, leaning into AI tools, showing a willingness to learn continuously to be more effective and efficient to help team scale.
The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with ambiguity and show grace under pressure.

About the team
Newly established product team building the next generation of personal devices.

Basic Qualifications

- Experience with Microsoft Office products and applications
- 7+ years of executive assistant experience

Preferred Qualifications

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Bachelor's degree

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, CA, Sunnyvale - 81,600.00 - 142,800.00 USD annually