Executive Assistant, Workplace Health & Safety

Job description

from Amazon careers

The Amazon Workplace Health and Safety organization is looking for an Executive Assistant who wants to work in a fast-paced, mission-driven, and core-business organization. We are looking for someone to support a Director of Safety Engineering on our Workplace Health and Safety team in Bellevue, WA.

Do you thrive in environments where your work contributes to people? As an Executive Assistant in Workplace Health and Safety, you will be a key enabler for a senior safety leader to scale their organization's impact across Amazon. You will manage the rhythm of business for a Director who covers complex, technical safety portfolios — meaning your ability to anticipate needs, prioritize, and operate with discretion will directly contribute to the organization.

Key job responsibilities
Manage complex, fast-changing executive calendars with diplomacy and discretion, including coordination across multiple time zones and senior leadership schedules.

Plan and organize events of all sizes — from weekly staff meetings and recurring business review cadences, off-sites, and all-org meetings

Track key deliverables, action items, and follow-ups from leadership meetings

build strong working relationships with safety leadership, operations partners, HR, legal, and cross-functional stakeholders — and acting as a trusted partner to other Executive Assistants across the Workplace Health and Safety organization and broader Amazon

Proactively identify and implement process improvements to make the team faster and more efficient — from how we prepare for leadership reviews to how we onboard new team members, manage distribution lists, and maintain team resources

Coordinate domestic and international travel arrangements and manage expense reporting

A day in the life
Your day starts by getting ahead of the calendar — reviewing what's coming, resolving conflicts, and setting the pace for what comes next. By mid-morning, you're coordinating across time zones and pulling together materials for a leadership review, where the details you organize directly shape how the safety team shows up. Afternoons bring the unexpected: shifted meetings, last-minute requests, rapid reprioritization. Some days you're planning a summit months out; other days you're troubleshooting a room booking ten minutes before it starts. By the end of the day, the operation ran smoother because you made it happen.

About the team
Our team exists for one reason: to make sure Amazon's facilities and equipment are safe for every person who walks through the door. We're a group of engineers, technical experts, and safety professionals who work across the full lifecycle — from how buildings are designed and built to how equipment is maintained and operated. We partner with teams across Amazon to reduce risk through influencing design, developing and maintaining standards, and data-driven decisions. If you want to join an organization that has a direct, measurable impact on people every single day, this is the team for you.

Basic Qualifications

- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
- Bachelor's degree
- Experience using generative AI tools for workplace productivity

Preferred Qualifications

- Experience in verbal and written communication for executive level leaders
- Experience managing projects and working independently
- Can show ablitiy to multitask in a fast-paced environment
- Experience supporting leaders in safety, operations, or compliance-oriented organizations
- Familiarity with recurring business review cadences, and annual planning.
- Experience identifying process inefficiencies and implementing improvements

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually