Business Process Sr. Representative

Job description

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Keysight Technologies is actively involved in a wide range of funded cooperative R&D programs across Europe. These programs are funded at local, national, and European levels and are centrally coordinated from our office in Leuven, Belgium.

We are looking for an EC Project Officer to support the identification, preparation, administration, financial follow-up, and closure of funded research projects. This role focuses on the non-technical management of R&D projects and ensures that projects are executed in line with funding requirements, consortium obligations, and Keysight’s internal processes.

You will work closely with the European Research Projects Coordinator, technical project managers, internal finance and operations teams, and external project partners. You will help ensure that both new and ongoing projects are managed efficiently, accurately, and on time.

This is an opportunity to work in an international R&D environment, mainly across Europe, with additional interactions involving colleagues and partners in the US and Asia. The projects you support will contribute to the advancement of test and measurement technologies.

New Project Submissions

You will support the preparation and submission of new funded project proposals by:

• Identifying relevant funding calls and supporting the evaluation of project opportunities.
• Managing standard administrative Keysight inputs for project proposals.
• Supporting budget preparation in alignment with Keysight’s accounting and reporting systems.
• Compiling project proposal documentation and performing final editing of Word documents.
• Coordinating proposal inputs from internal and external stakeholders.
• Monitoring submission deadlines and ensuring the project filing process remains on track.
• Supporting the negotiation phase for selected projects, including preparation and follow-up of required documentation.
• Assisting with consortium agreements, grant agreements, and other contractual documentation.

Existing Project Management

For ongoing funded projects, you will support administrative, financial, and operational project management by:

• Following up on project timelines, milestones, deliverables, and reporting deadlines.
• Reminding technical project managers and contributors of upcoming obligations.
• Monitoring project budgets, fund distribution, and internal fund allocation.
• Supporting the preparation of cost claims, financial statements, and reporting documentation.
• Gathering and compiling inputs for technical and financial reports.
• Ensuring required administrative processes are in place and consistently executed.
• Supporting time-record keeping and other operational compliance requirements.
• Assisting with project reviews, audits, and administrative closure activities.

The ideal candidate has relevant experience in the administration of locally, nationally, or European-funded R&D programs. You understand the processes involved in proposal submission, contract negotiation, project reporting, reviews, and administrative closure.

You should also bring:

• Fluency in English, both written and spoken.
• Basic to good understanding of accounting principles, budgeting, and financial reporting.
• Experience working in an international environment.
• Strong organizational skills and the ability to work independently.
• Good understanding of project management concepts such as deadlines, milestones, deliverables, and reporting cycles.
• Proficiency with Microsoft Office tools, including Excel, PowerPoint, SharePoint, and MS Project.
• Advanced working knowledge of Microsoft Word, including document formatting, editing, and compilation.
• Strong attention to detail and the ability to manage multiple deadlines in parallel.

Preferred Qualifications

The following would be considered an advantage:

• Experience with European Commission or other European funded programs.
• Knowledge of local, national, or European R&D funding instruments.
• Familiarity with consortium agreements, grant agreements, and funded project reporting requirements.
• Knowledge of additional European languages.
• Basic Technical background, especially in wireless technologies, telecommunications, test and measurement, or related R&D fields.

What You Will Bring

You are structured, proactive, and comfortable coordinating across teams, countries, and disciplines. You enjoy working with detailed administrative and financial processes while keeping sight of the broader purpose of collaborative R&D projects. You are able to communicate clearly, manage deadlines, and help technical teams navigate the administrative requirements of funded programs.

Careers Privacy Statement***Keysight is an Equal Opportunity Employer.***