Sales Administrative Specialist

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

We are looking for a reliable and organized admin to support the Regional Sales Director and the SAP sales team with day-to-day administrative and operational tasks. The ideal candidate is someone who is dependable, takes ownership of their work, and communicates proactively.

This is a great opportunity for someone who enjoys being organized, keeping things running smoothly, and working in a collaborative team environment across multiple countries in Southeast Asia.

Key Responsibilities

Sales Administration Support

• Help coordinate and track sales-related activities and follow-ups across the SAP region
• Prepare and maintain basic sales reports and team presentations
• Assist with updating and maintaining records in the CRM system
• Compile and consolidate weekly/monthly sales data and performance summaries for the regional team
• Support the preparation of internal sales review materials and management reports
• Perform basic data analysis to support sales performance tracking, including monitoring progress against sales targets, quota attainment, and regional KPIs
• Assist in identifying trends or gaps in sales data and preparing simple visual summaries for the team

Executive & Team Support

• Provide administrative support to the Regional Sales Director, including calendar management, travel bookings, and meeting coordination
• Help organize team meetings, customer visits, and regional events
• Prepare simple meeting agendas and track follow-up action items
• Handle travel arrangements and visa documentation

Communication & Coordination

• Serve as a point of contact for routine internal and external communications on behalf of the team
• Coordinate with internal teams such as Finance, HR, and Marketing on administrative matters
• Draft and distribute professional correspondence and internal updates as needed
• Follow up on outstanding action items and help keep the team organized
• Maintain and organize team records, documentation, and shared resources
• Manage procurement of office supplies and departmental resources

• Diploma or Degree in Business Administration or a related field
• Minimum 2–3 years of relevant experience in an administrative or sales support role
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Good written and verbal communication skills in English
• Organized, reliable, and able to manage day-to-day tasks with minimal supervision
• Prior experience in a sales support role is an advantage
• Basic familiarity with CRM tools or data entry systems is a plus

Careers Privacy Statement***Keysight is an Equal Opportunity Employer.***