Head of Global Facilities & HSE

Job description

At JetBrains, we build intelligent tools for developers and development teams. More than 15 million developers and over 300,000 companies worldwide rely on our products to solve real, complex problems. Our mission is simple: make development teams more productive and bring more joy to software development.

We care deeply about creating an environment where our teams can thrive. To this end, we are introducing the new role of Head of Global Facilities & HSE to define and build our global physical infrastructure and health, safety, and environmental (HSE) strategy from the ground up.

In this role, you will design and implement a centralized, scalable facilities management (FM) operating model while ensuring the highest standards of HSE compliance across our global portfolio. You will act as the global authority for facilities, vendor strategy, financial oversight, and long-term infrastructure planning, working closely with Country Managers and our Global Workplace department to ensure excellence and safety in all our offices.

Responsibilities:

Global FM and HSE system architecture

• Framework design: Develop and implement global FM and HSE policies, standard operating procedures, and compliance frameworks.
• Reporting: Establish a global dashboard for FM spend, technical uptime, and HSE metrics.

Operations and vendor management

• Strategic sourcing: Conduct global tenders to select FM partners for our self-managed spaces.
• Landlord relations: Oversee interactions with property management companies and create demarcation matrices for defining maintenance boundaries and auditing landlord performance.
• Service charge control: Audit annual operating costs to ensure transparency and cost efficiency in leased spaces.

Health, safety, and environmental (HSE)

• Compliance: Ensure all offices comply with local statutory regulations.
• Risk management: Conduct regular site audits, fire safety drills, and ergonomic assessments in collaboration with the responsible local teams, and manage the global risk register for all facilities.
• Sustainability: Gather and be responsible for the data required for ESG reporting and audits for the buildings, and assist with energy-saving initiatives, waste management programs, and carbon reduction strategies to meet corporate sustainability goals.

Technical asset management

• Critical systems: Delegate responsibility for the maintenance of tenant-side assets.
• Office projects: Provide insights about facilities and HSE for office fit-outs and expansions, working closely with the Global Workplace, Procurement, and Legal teams to ensure every new location aligns with global standards.

We expect that you have:

• Established experience in facilities and HSE management, with a proven track record of building global functions in fast-paced or tech-driven environments (experience in the IT sector is highly preferred).
• Experience implementing FM software and creating corporate policies from scratch.
• A deep understanding of German HSE laws (for example BetrSichV and DGUV), as well as international FM standards.
• Proven experience managing global IFM providers (such as CBRE, JLL, Apleona, and ISS) and negotiating complex service contracts.
• Professional fluency in English. Proficiency in German is highly preferred for technical and legal compliance in the DACH region.