Administrative Assistant

Job Description
Are you looking for administrative assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that’s focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: “We Protect Those Who Protect Us®” and “We Innovate For Those Who Move The World.” Sound like a team you want to be a part of? Come build your career with us.

BAE Systems Countermeasures and Electromagnetic Attack Solutions (CEMA) business area is seeking an administrative assistant resource to support its Supply Chain organization. This Administrative Assistant will support the CEMA Supply Chain Director and his/her teams. This is an excellent opportunity to learn about supply chain in a growing, fast paced, dynamic portfolio and can be a great stepping stone into other roles within the company.

Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely.

SPECIFIC RESPONSIBILITIES:

Manages complex office operations, supports large supply chain organization, and streamlines workflows through advanced organizational skills.

• Key duties include calendar management, travel coordination, preparing reports, handling confidential correspondence, and coordinating meetings. Must possess strong proficiency in office software and excellent communication skills. Duties include, but are not limited to:
• Provides administrative assistant support to CEMA Supply Chain Director and his/her teams
• Managing complex calendars, scheduling appointments, and organizing travel arrangements for staff.
• Creating, editing, and formatting documents, reports, presentations, and spreadsheets. Coordinates action items in meetings and taking meeting minutes
• Communicates with executives, administrative and line management personnel to gather or convey relevant information.
• Acting as the first point of contact, screening calls, managing emails, and handling correspondence with professionalism.
• Organizes and maintains confidential files and records, such as Human Resources information, security accounts and other matters.
• Ordering supplies, maintaining equipment, and implementing office procedures to improve efficiency.
• Performs a wide range of services for the Director, including such items as making recommendations and reservations for travel, dinners, team building events, managing calendar, arranging training classes and special assignments
• Ability to set up systems to promote collaboration among the leadership team – SharePoint, Teams channels, meeting spaces, other applications. Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.

Required Education, Experience, & Skills

• Generally 3 years of directly related experience in an administrative assistant or office support role
• High school diploma, Associate, or Bachelor's degree
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), MS365 and virtual meeting platforms (Zoom, Teams).
• Excellent written and verbal communication skills for professional interaction, time management, and multi-tasking
• Extremely strong organizational skills, attention to detail, proactive approach, professional attitude.
• Requires a high degree of tact, initiative, accuracy, judgement and superior interpersonal skills, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management

Preferred Education, Experience, & Skills

• Directly related administrative assistance experience. Associates degree in Secretarial Services.
• Experience utilizing Concur for travel and expense
• Event planning
• Self-starter with desire to grow in the organization

Pay Information
Full-Time Salary Range: $55304 - $88487

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.