Facilities Rep IV

Job Description

What’s it like working for an innovative company that takes on some of the world’s most important challenges? Rewarding. We are currently looking for a Facilities Rep to join our BAE Systems Maritime Solutions SD Facilities Department.

As an Facilities Rep, you will be involved in coordinating activities between departments and outside parties. You’ll contact company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical nature. Complex assignments with a high degree of initiative are required in resolving problems and developing recommendations. You’ll assist in maintaining databases / reports and be encouraged to develop methods and procedures on new assignments.

Key Responsibilities:

• Provide expert-level administrative support to multiple leaders, including calendar management, meeting scheduling, meeting support and expense reporting
• Develop and implement effective administrative processes and procedures to enhance business operations and productivity
• Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization
• Serve as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordination
• Coordinate and execute high-profile events, meetings, and conferences, both on and off-site
• Leverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.
• Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applications
• Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness
• Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed

• You’ll support a team with real impact on business growth, employee experience, and operational excellence.
• You’ll work with leaders who value initiative, judgement, and partnership.
• You’ll be trusted to manage priorities, anticipate needs, and help drive outcomes.
• You’ll join a team that values positive energy, professionalism, and continuous improvement.

• Manage leaders’ calendars for effective and efficient time management.
• Schedule meetings and meeting logistics (teleconference, audio-visual equipment, food, etc.) independently.
• Manage visitor logistics and incoming calls, emails, and meeting requests.
• Prepare organizational memos given draft inputs from leadership and executes distribution.
• Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential nature.
• Organizes and leads preparation of key meeting arrangements such as staff meetings, program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events.
• Ability to set up systems to promote collaboration among the leadership team – SharePoint, Teams channels, meeting spaces, other applications. Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.
• Performs other duties and responsibilities, as required.

Required Education, Experience, & Skills

• Must be highly skilled in office automation tools, such as the Microsoft Office suite of products
• Must be able to be proactive, anticipate needs, and work with minimal supervision.
• This role requires a high degree of tact, diplomacy, discretion, and judgement.
• Must possess excellent communication and interpersonal skills to interact professionally with employees and external contacts at all levels and including senior management.
• The ability to multitask and plan and organize in a fast-paced environment is critical.
• The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies.

Pay Information
Full-Time Salary Range: $55304 - $88487

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Platforms & Services
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.