Executive Assistant, North America Transportation Services

Job description

from Amazon careers

We're seeking an Executive Assistant to support two Directors leading critical initiatives in network optimization and transportation execution. In this role, you'll enable leadership effectiveness in a fast-paced environment where your organizational excellence directly impacts our ability to deliver for millions of customers. This is an opportunity to work at the intersection of logistics innovation and operational scale, supporting leaders who are shaping the future of Amazon's transportation network.

Key job responsibilities
- Manage multiple complex calendars with competing priorities across time zones, proactively resolving scheduling conflicts and optimizing executive time allocation
- Coordinate comprehensive domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
- Plan and execute team events, offsites, quarterly all-hands meetings, and leadership summits of varying sizes (10-200+ attendees)
- Serve as a trusted liaison between Directors and internal/external stakeholders across NATS, Global Logistics, and cross-functional partner teams
- Handle confidential and sensitive information with discretion, including organizational changes, strategic initiatives, and personnel matters
- Build and maintain strong working relationships across the NATS organization and broader Transportation Services teams
- Support meeting preparation including agenda creation, materials coordination, and follow-up action tracking

A day in the life
You'll start your day reviewing calendars across multiple time zones, proactively identifying and resolving conflicts before they impact your Directors' schedules. You'll coordinate with stakeholders to prepare materials for leadership meetings, manage travel logistics for upcoming network planning offsites, and support event planning for quarterly team gatherings. You'll work closely with a collaborative network of Executive Assistants across Transportation Services who support each other's growth and share best practices. Your organizational skills and attention to detail will directly enable your Directors to focus on strategic priorities like network optimization, carrier relationships, and launching new transportation technologies that serve millions of customers daily.

About the team
North America Transportation Services (NATS) manages the design, speed, and connectivity of the transportation network for Amazon's North American operations. Our teams optimize outbound transportation from Fulfillment Centers, manage carrier relationships and capacities, and launch innovative processes and technologies to accommodate future customer fulfillment needs.

Basic Qualifications

- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management

Preferred Qualifications

- Experience managing multiple calendars
- Bachelor's degree
- Experience working directly with senior executives and leadership teams
- Experience organizing events in multiple location
- Experience in a fast-paced, high-tech company

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Bellevue - 80,200.00 - 97,400.00 USD annually