Executive Assistant

Job description

We are looking for a motivated Executive Assistant to provide administrative support to our Vice President (VP) of Engineering

The Challenge

• Act as a trusted partner to your Executive, understand key initiatives and priorities of the VP’s organization, to be able to prioritize requests.
• Proactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure the VP stays focused on key priorities.
• Coordinate a range of meetings and events, including internal executive meetings and organization-wide training.
• Manage executive email correspondence, prioritize, sort, and process emails for communications, expediting response times and improving productivity.
• Draft, assess, and distribute company-wide communications on behalf of the executive.
• Manage complex travel, both domestic and international, including air travel, hotel(s), ground transportation(s), and all other travel arrangement needs.
• Handle the executive's meeting agenda, minute-taking, and successful execution of action items.

Partner closely with our Strategy and Operations team to deliver best-in-class support, including:

• Maintain internal team process governance; initiate or facilitate improvement opportunities, increasing efficiency, productivity, and action.
• Initiate staff meeting preparation (including staff and all hands, content, documentation, logistics, tech support & catering needs).
• Organize and support candidate interviews, new hires, contractors, and employees' onboarding process, working cross-functionally to ensure optimal experience.
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